How to Chair a Meeting

Chair - How to Chair a Meeting

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You don't have to be on a stage to be a public speaker. Your platform may be a meeting room. How you gift yourself when chairing a meeting determines either or not you are perceived as a leader. Here are some tips to keep in mind when it's your turn to take charge.

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Know why you are retention the meeting. What outcomes are you trying to achieve? This will keep you focused and purposeful.

Clarify your role as chair. How do the participants realize you? Did you call the meeting? Do participants narrative to you? If you're the boss, population may be scared to speak their minds .If you're not the boss, what do population expect from you as the chair?

Set a obvious tone early in the meeting. Greet population before you sit down. Break the ice with some light humor to relax the group. population are often tentative and guarded during the first few minutes. Provide coffee if appropriate. population bond around food and drink.

Provide a written schedule on a handout or flip chart. The schedule keeps the meeting on track. Let the group know the time frame and guidelines for working together. "We have only forty minutes today. I will update you on the customer service situation, and then I'd like us to brainstorm some solutions to the challenges we face."

Start on time. Don't wait for stragglers. If you begin and end on time, you'll health population to be prompt.

Create interest with an enticing title. Instead of a management topic about "Business Etiquette" title it "What's Rudeness Costing You?" Appoint a person to take minutes so that you can later recapitulate discussions that took place and the decisions that were made. Conduct the group dynamics. Don't let one person dominate. Ask for other opinions. If some population are silent, draw them out by request for their thoughts.

Handle conflicts impartially. Encourage cooperation by clarifying what population have said and then request the participants to recommend solutions. Heated arguments may need a timeout in which group members take a short break and return when they've cooled off.

Assign a timekeeper if time is a major constraint.

Give a short summary or recap before going on to the next area. Be sure population understand what the group has agreed to.

End with an operation step...Meetings fail because population aren't held accountable. Summarize the operation steps the group members are to take and attach a time frame to each action. The only way to get commitment is to assign a deadline.

By following these tips you'll run more productive meetings and gain respect as a obvious leader.

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